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When planning a meeting at APH, there are certain considerations that will help you conduct a successful meeting in which everyone can participate fully.
Considerations In Advance of the Meeting
I plan to share the agenda and all other items no less than 24 business hours before the meeting.
I will include the agenda in the body of the meeting invitation as well as attached with all other handouts and presentations to the meeting invitation.
If any activity in the meeting requires writing, I will let participants know in advance to bring their own writing tools.
Even when my meeting was scheduled at the last minute, I followed the instructions above.
Considerations In Advance of Showing Your Presentation
I reviewed my presentation to ensure I included only the key points on the slides.
I made sure I am prepared to share all information on the slides with the audience, including verbal description of graphics, charts, pictures, etc.
I made sure all video and audio content is fully accessible with transcripts, captions and/or audio descriptions.
I prepared materials so that all individuals can participate in all planned activities.
I made sure a working microphone is available for the presenter(s)
Considerations Once the Meeting Starts
I will make sure I conduct around the room introductions to let everyone know who is attending.
I will make sure to sort out in advance all accessible materials, and to hand them out at the appropriate time during my meeting.