What to provide in accessible media

Include a transcript with your audio-only files

  • Make sure your audio file includes an accurate and complete transcript. A transcript is a text version of exactly what is being said in the audio-only file.

Add a text description to your video-only files

  • Make sure your video includes an accurate and complete text description. A description is a text version of what is being shown in a video-only file.

Add captions and audio description to your multimedia (audio and video) files

  • Make sure your file includes accurate and complete synchronized captions and audio descriptions.

Captions are a time-synchronized text version of exactly what is being said and/or a description of the relevant sounds in the multimedia file.

Audio descriptions are time-synchronized descriptions of what is being shown in the multimedia file.

Caption Information

YouTube offers a free captioning tool. To caption a YouTube video, you must first sign up for a YouTube account. Once you do this, a profile icon will appear in the top right corner. To caption a video, do the following:

  1. Click on the profile icon to reveal a drop down menu of options
  2. Select creator studio. On the options bar along the top, you will see an upward pointing arrow that is labeled as upload. Use this to upload your video.
  3. Once your video is uploaded, you can click on edit under the video. Above the video is then a bar of options, select subtitles/cc. You can then add new subtitles. There are a couple of different options for transcription/importing a script. Pick which one works best and then you can start subtitling.
  4. Be sure to publish the subtitles after you are finished. You can also go back and edit the subtitles at any time.

For longer transcription or captioning projects, rev.com is a good resource with good quality, price and turnaround time.