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Checklist compiled from information found in the Microsoft accessibility pages, the 508 checklist provided by the Department of Health and Human Services, the Best Practices and Guidelines for Large Print Documents, authored by the Council of Citizens with Low Vision International, and the American Printing House for the Blind website.
One of the most important principles in accessibility is that you can do many format tasks in Word and other document types so that the layout features are only available by visual appearance, or you can do the task so that the underlying code in the document also includes those layout instructions. Both, screen readers, as well as magnification software, rely on the underlying code to make sense of documents.
I used a Readable sans serif Typeface/Font of a minimum of 12 point
I created the required color contrast and adequate spacing
- Why are color and spacing important?
- How to create color contrast and spacing
- How to easily check the contrast
I saved as a Word Document (.docx) with a descriptive filename
- Why is it important to save a document with a descriptive name?
- How to save a document with a descriptive name
- How to easily check the file name
I used built-in styles to create headings, and placed them in logical order
I used built-in tools to create lists, and used large solid dark bullets
I used built-in tools to create columns to organize content
I used built-in tools to organize content in layout tables
I used built-in tools to create data tables
Images, color and more
I used alt text to create accessible images and other objects
- Why are images and objects important?
- How to add descriptive text to images or objects
- How to check my images or objects
I added text to ensure that color (and other sensory characteristics) were not the only way to convey meaning
- Why are color and other sensory characteristics important?
- How to add text to color and other sensory characteristics
- How to check color and other sensory characteristics
I created accessible embedded files
- Why are embedded files important?
- How to add additional information to your file
- How to check your audio/video files
I excluded Flashing objects from the document
- Why is it important to exclude flashing objects?
- How to use flashing objects
- How to check for flashing objects
Special considerations for specific text
I added meaningful hyperlink text and ScreenTips.
I created accessible text boxes
I duplicated vital information in headers, footers, and watermarks
- Why are headers, footers and watermarks important?
- How to make information available
- How to check my headers, footers and watermarks
I identified distinct languages
I used Legacy Form tools to create accessible fillable form fields
When the document included additional text, I created sections, and protected only those sections containing form fields
- Why are section breaks important in forms that contain other text?
- How to create and protect section breaks
- How to check my form fields and text
Special considerations for large print documents
I used a sans serif font with a minimum of 18 point
I used Line spacing of at least 1.5, and double spacing between paragraphs
I made sure the titles and headings are larger than the text, upper and lower case, and aligned to the left
I created easy to locate page numbers
I isolated graphs, charts and pictures