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Checklist compiled from information found in the Microsoft accessibility pages, the American Printing House for the Blind website, the 508 checklist provided by the Department of Health and Human Services, and the Disability Access Services Website.
PowerPoint presentations tend to be highly visual, and people who are blind or have low vision can understand them more easily if you create your slides with accessibility in mind. Remember, what you do to make your presentation accessible for the person with low vision will ultimately make it more readable for everyone.
I used a sans serif typeface/font of a minimum of 28 point for text, 32 for headings and 30 for subheadings
- Why does font matter in PowerPoint?
- How to change font in PowerPoint
- How to easily check the font in PowerPoint
I created adequate contrast by using a recommended color combination
- Why is contrast important in PowerPoint?
- How to create adequate contrast in Power Point
- How to check the contrast in PowerPoint
I saved as a PowerPoint Presentation (.pptx) with a descriptive filename
- Why is a descriptive name important in PowerPoint?
- How to save a presentation with a descriptive name
- How to easily check the presentation’s file name
I used the built-in slide designs to create slides
- Why do I need to use built-in slide designs?
- How do I create accessible slides?
- How to check the slide’s reading order
I gave every slide a unique title
I created slides with no more than three different blocks of information, and no more than six individual lines of information per block
Important Things to Avoid
I avoided using all capital letters, shadow text, and excessive italics or underlines
I avoided using a graphical background, or a blue color background
For text and background, I avoided using the color gray
I avoided using grayscale for photos, graphics, graphs, maps or charts
Except for bulleted lists, I avoided placing information in columns
I avoided using text boxes
I avoided using automatic slide transitions, or transitions that are not low-vision-friendly
I excluded flashing or animated text and objects
I used list and bullet styles as opposed to manually typed characters (e.g., Hyphens, numbers, or graphics)
- Why should I use built-in styles to create lists?
- How to create lists in PowerPoint
- How to check my lists in PowerPoint
If the slide has a tabular appearance, I used the table option, as opposed to manual tabs and/or spaces
For data tables, I used a simple table structure, and specified column header information
- Why are data tables important in PowerPoint?
- How to create a data table in PowerPoint
- How to check my data table
I created descriptive hyperlinks and screen tips
- Why are hyperlinks important in PowerPoint?
- How to add descriptive links to my presentation
- How to easily check links in my presentation
Visuals, Color and Background
I used alt text to create accessible images and other objects
- Why are images and objects important in PowerPoint?
- How to add alt text in PowerPoint
- How to check if an image or object has alt text
I added text to ensure that color (and other sensory characteristics) were not the only way to convey meaning
- Why is it important to use text in addition to color in my presentation?
- How to add text to convey meaning
- How to check color and other sensory characteristics in my presentation
I created accessible multimedia files